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Employment


Employment
Updated April 20, 2018


Bookkeeper

PURPOSE: To provide for the integrity of the fiscal system and the timeliness and accuracy of the financial & accounting functions, AP/AR, financial reporting and audit preparation.

TO APPLY: Send a cover letter and resume by 4 p.m. on April 30 by email to emo@emoregon.org or mail to EMO, 0245 SW Bancroft St., Suite B, Portland, OR 97239.

ACCOUNTABILITY: To the Mission and Goals of EMO as determined by the Board of Directors and as administered by the President and her delegates.

REPORTS TO: Director of Finance

DIRECT REPORTS: None.

RESPONSIBILITIES:
Manage operation of Central Fiscal systems of the agency:

  1. Process the financial transactions of a complex, non-profit organization. 
  2. Assist at registration for events.
  3. Meet monthly with Development staff to reconcile systems.
  4. Accurate & timely entries, records and reports are a top priority.
  5. Insure that EMO records are prepared for the annual audit.
  6. Maintain Finance Department files including reports, documents and contracts.
  7. Support other Finance staff with periodic tasks.
  8. Further responsibilities will be assigned as comprehension and knowledge advance in Bookkeeping role.  These can include payroll, grant invoicing and account reconciliations.

QUALIFICATIONS:

  1. Ability to work within the mission, vision and ethics of Ecumenical Ministries of Oregon.
  2. Willingness and ability to work with people of diverse ethnicity, socio-economic circumstance, religion, culture and sexual orientation.
  3. Computer software skills and experience; ability to operate general office equipment; work at a desk using phone and computer up to eight hours a day.
  4. Good understanding of basic accounting principles – including debits & credits, general ledger accounts and financial statements.
  5. Acute attention to detail and accuracy.
  6. Extremely comfortable working with accounting software.
  7. Advanced knowledge of MS Excel spreadsheet software.
  8. Prefers working in a team environment.
  9. High-level organization and prioritization skills and ability to maintain a calm, professional demeanor.

MINIMUM QUALIFICATIONS: Two years of bookkeeping or AR/AP experience.

PREFERRED QUALIFICATIONS: Two or more years of full charge bookkeeping. Experience with MIP accounting software or other non-QuickBooks software. ADP Payroll experience. Prior experience with government grants including audits. 

HOURS/SALARY: 40 hours per week, $16-17 per hour.

BENEFITS: All regular employees are eligible for vacation, holidays, sick leave, employee assistance program and employee trainings. Employees in non-exempt positions that are 20 hours or more per week also receive medical insurance, dental insurance, disability insurance and life insurance, per eligibility requirements.

LOCATION: 0245 SW Bancroft, Suite B, Portland, Oregon 97239.


Program Assistant, HIV Services

TO APPLY: Send a cover letter and resume by 4 p.m. on April 25 by email to emo@emoregon.org or mail to EMO, 0245 SW Bancroft St., Suite B, Portland, OR 97239.

LOCATION:  EMO’s HIV Day Center program site and other sites as assigned.

HOURS: 40 hours per week (non-exempt). Typical hours: Monday-Friday, 8am-4:30pm. Some nights and weekends required.

PURPOSE:  To provide client services, volunteer coordination, community outreach and assistance and support to other program staff in order to facilitate the daily operation of Ecumenical Ministries of Oregon’s HIV Services.

ACCOUNTABILITY:  To the mission and goals of Ecumenical Ministries of Oregon (EMO) as determined by the Board of Directors, and as administered by the Executive Director and his/her delegates.

REPORTS TO:   HIV Services Program Manager

DIRECT REPORTS:  HIV Services volunteers, janitorial staff, Jesuit Volunteer, some interns.

BENEFITS:  All regular employees (does not include on-call or temporary) are eligible for vacation, holidays, sick leave, credit union, employee assistance program, and employee trainings.  Employees in exempt positions that are at least 0.50 FTE or non-exempt positions that are 20 hours per week or more, also receive medical insurance, dental insurance, disability insurance and life insurance, per eligibility requirements.

Required QUALIFICATIONS

  1. Ability to work within the mission, vision and ethics of EMO.
  2. Willingness and ability to work in a respectful manner with people of diverse ethnicity, socio-economic circumstances, religion, culture and sexual orientation.
  3. Valid Driver’s License and evidence of insurability.
  4. Experience recruiting, training and supervising volunteers.
  5. Current food handler’s permit.
  6. High-level organization and prioritization skills and ability to maintain a calm, professional demeanor.
  7. The ability to effectively communicate both verbally and in writing.
  8. Ability to work both independently and collaboratively.
  9. Excellent listening and interpersonal skills.
  10. High tolerance for ambiguity and change.
  11. Familiarity with Microsoft Windows tools and applications.

Desired QUALIFICATIONS

  1. Spanish language proficiency.
  2. Working knowledge of HIV disease and HIV related issues, including mental health concerns.
  3. Prior experience working with communities experiencing homelessness.
  4. Experience in event planning and/or community outreach.

MAJOR RESPONSIBILITIES

  1. Encourage a spirit of hospitality, organization and community within the HIV Day Center.
  2. Recruit, train, supervise and manage all HIV Day Center volunteers.
  3. Ensure the safety of clients, staff and volunteers by developing, maintaining and enforcing client compliance with the HIV Day Center’s policies and procedures, and serve as EMO Safety Committee Liaison.
  4. Assist Program Manager with community outreach and events.
  5. Help prepare the Day Center to receive clients each morning.
  6. Track and order office supplies.
  7. Manage in kind donations.
  8. Provide psychosocial support to Day Center clients. 
  9. Drive an EMO vehicle to transport clients on field trips.
  10. Provide kitchen support when needed and prepare meals when Kitchen Coordinator is unavailable.
  11. Other duties as assigned.

Employee Benefits
We offer a comprehensive benefits package to all regular employees (does not include on-call or temporary employees), which includes:
- holidays
- vacation
- sick leave
- employee trainings
- employee assistance program

Additional benefits for regular non-exempt employees in positions that are 20 hours per week or more and regular employees in exempt positions that are 0.50 FTE or more also include:
- medical insurance
- dental insurance
- disability insurance

If the position requests a cover letter and resume, they may be emailed to emo@emoregon.org. Please attach your cover letter and resume in a PDF, Microsoft Word, or Rich Text.

Download an Application Packet or please call (503) 221-1054 or come in to our central office (address listed at top of page). Directions to EMO.

Ecumenical Ministries of Oregon is an equal opportunity employer and, as such, considers individuals for employment according to their abilities and performance. People of color, women, and LGBTQ individuals are encouraged to apply.

Employment decisions are made without regard to race, age, religion, color, sex, national origin, sexual orientation, gender identity, physical or mental disability, marital or veteran status, or any other classification protected by law. All employment requirements mandated by state and federal regulations will be observed.

 

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