Office Manager/Legal Assistant (SOAR Immigration Legal Services)

APPLICATION: Please email a cover letter and resume to emo@emoregon.org no later than August 10, 2018.

PURPOSE: To provide administrative support to SOAR Immigration Legal Services attorneys and accredited representatives.

ACCOUNTABILITY: To the mission and goals of Ecumenical Ministries of Oregon (EMO) as determined by the Board of Directors, and as administered by the President and his/her delegates.

REPORTS TO: Director of Immigration Legal Services

MAJOR RESPONSIBILITIES:

  1. In coordination with the Director of Immigration Legal Services ensure compliance with policies and procedures of SOAR Legal office in both Portland and Hillsboro locations.
  2. Complete reports on clients served, fees received, and other items as requested.
  3. Responsible for accepting all client fees, writing receipts, creating reports, updating spreadsheet, keeping track of payment plans, preparing weekly deposit for EMO Central Office, etc.
  4. Supervise receptionist and other administrative interns.
  5. Conduct background checks for interns and new staff.
  6. Prepare all check requests for bills in timely manner and submit these to program manager and eventually EMO Central Office.
  7. Prepare petty cash report.
  8. Provide administrative support to SOAR attorneys and accredited representatives.
  9. Review potential client intake packages and approve them for scheduling.
  10. Review completed applications to ensure that all required documents have been included.
  11. Send mail, receive and record client mail, file all mail, and contact all clients regarding the mail.
  12. Create cover letters for outgoing applications and create closing letters.
  13. Assist with scheduling client appointments.
  14. Fingerprint clients, as needed.
  15. Provide interpretation and translation for SOAR Legal clients.
  16. Other duties as assigned.

REQUIRED QUALIFICATIONS

  • Ability to work within the mission, vision, and ethics of Ecumenical Ministries of Oregon.
  • Willingness and ability to work with people of diverse ethnicity, socio-economic circumstance, religion, culture and sexual orientation.
  • Put forth a courteous, friendly, helpful attitude at all times when working with staff and clients.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to multi-task efficiently.
  • Proficient computer skills and working knowledge of Microsoft Office Suite products.

DESIRED QUALIFICATIONS

  • Able to communicate fluently in English and either Spanish, Somali, Arabic, Burmese or Russian.
  • Experience working with immigrants or refugees.

WORK HOURS: Full time.

SALARY: $18-$20 per hour.

BENEFITS: All regular employees (does not include on-call or temporary) are eligible for vacation, holidays, sick leave, employee assistance program, and employee trainings. Employees in exempt positions that are at least 0.50 FTE or non-exempt positions that are 20 hours per week or more, also receive medical insurance, dental insurance, disability insurance, and life insurance, per eligibility requirements.

LOCATION: Ecumenical Ministries of Oregon’s SOAR Immigration Legal Services Portland program site and other sites as assigned.