Program Assistant (HIV Services)

Closing on: Oct 21, 2021

TO APPLY: Submit a resume and cover letter by email to, fax to (503) 223-7007, or mail to EMO, 245 S Bancroft St., Suite B, Portland, 97239. Position closes Oct. 21

PURPOSE: To provide client services, volunteer coordination, community outreach and assistance and support to other program staff in order to facilitate the daily operation of Ecumenical Ministries of Oregon’s HIV Services.

ACCOUNTABILITY: To the mission and goals of Ecumenical Ministries of Oregon (EMO) as determined by the Board of Directors, and as administered by the President and his/her delegates.

REPORTS TO: HIV Services Program Manager

DIRECT REPORTS: HIV Services volunteers

LOCATION: EMO’s HIV Day Center program site and other sites as needed.

CLASSIFICATION:  Part time, Non-exempt

BENEFITS: Salary starts at $15.45 hourly. All regular employees (does not include on-call or temporary) are eligible for vacation, holidays, sick leave, 401(k) retirement plan, employee assistance program and employee trainings.  Employees in exempt positions or non-exempt positions that are 20 hours per week or more, also receive medical , dental , disability and life insurance, per eligibility requirements.


  1. Encourage a spirit of hospitality, organization and community within the HIV Day Center.
  2. Maintain awareness of cultural issues and develop effective relationships with a diverse client population.
  3. Help prepare the Day Center to receive clients each morning.
  4. Provide psychosocial support to Day Center clients and record Progress Notes in Storiicare
  5. Monitor and coordinate services related to client basic needs, including: laundry, showers, toiletries, mail and the Clothing Closet.
  6. Ensure the safety of clients, staff and volunteers by developing, maintaining and enforcing client compliance with the HIV Day Center’s policies and procedures.
  7. Provide technical assistance and support related to HIV Services software platform including soliciting and creating content and resources appropriate to the medium.
  8. Attend committee meetings on behalf of EMO’s HIV Services.
  9. Provide all clients with necessary resources that are current and up-to-date, including lunchtime announcements.
  10. Responsible for supply order and restock of delivered supplies.
  11. Recruit and supervise volunteers.
  12. Assist Program Manager in administrative tasks, such as invoices.
  13. Assist Activities & Events Coordinator in planning and executing activities and field trips for Day Center clients.
  14. Other duties as assigned.


Ability to work within the mission, vision and ethics of EMO, and maintain an understanding of the services provided by the programs and projects of EMO.

KNOWLEDGE:  Experience recruiting, training and supervising volunteers; Familiarity with Microsoft Windows tools and applications.

SKILLS: Ability to work both independently and collaboratively; Excellent oral and interpersonal skills with the ability to listen to and affirm people from a wide variety of backgrounds and circumstances; Successful experiences with ethnic, racial, economic and sexually diverse populations.

EFFORT: High level of organization and prioritization skills.

RESPONSIBILITY: Ability to work in a respectful manner with people of diverse ethnicity, socioeconomic circumstances, religion, culture and sexual orientation.

WORKING CONDITIONS: High tolerance for ambiguity and change; Ability to work on your feet or at a desk.


Spanish language proficiency.

Working knowledge of HIV disease and HIV related issues, including mental health concerns.

Prior experience lived or working with individuals impacted by trauma or serving populations experiencing homelessness and other underserved or marginalized communities.

Experience in volunteer outreach.


Ecumenical Ministries of Oregon is an equal opportunity employer and, as such, considers individuals for employment according to their abilities and performance. People of color, women, LGBTQ individuals, and people living with HIV are encouraged to apply.

Employment decisions are made without regard to race, age, religion, color, sex, national origin, sexual orientation, gender identity, physical or mental disability, marital or veteran status, or any other classification protected by law. All employment requirements mandated by state and federal regulations will be observed.

Job Type: Part Time
Job Location: HIV Services

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