Program Assistant, Sponsors Organized to Assist Refugees (SOAR)

TO APPLY: Submit a resume and cover letter by email to emo@emoregon.org, fax to (503) 223-7007, or mail to EMO, 245 S Bancroft St., Suite B, Portland, 97239. Position open until filled.

PURPOSE: To provide effective reception and clerical support services for SOAR, a program of Ecumenical Ministries of Oregon.

ACCOUNTABILITY: To the mission and goals of Ecumenical Ministries of Oregon (EMO) as determined by the Board of Directors, and as administered by the President and his/her delegates.

REPORTS TO: SOAR Director of Refugee Resettlement

DIRECT REPORTS: None.

LOCATION: EMO’s SOAR program site and other sites as needed.

CLASSIFICATION: Full time, non-exempt

BENEFITS: Salary range starts at $18.45 per hour. All regular employees (does not include on-call or temporary) are eligible for vacation, holidays, sick leave, 401(k) retirement plan, employee assistance program and employee trainings. Employees in exempt positions or non-exempt positions that are 20 hours per week or more, also receive medical insurance, dental insurance, disability insurance and life insurance, per eligibility requirements.

MAJOR RESPONSIBILITIES

  1. Encouraging a spirit of hospitality, organization and friendliness within the workflow of the office.
  2. Efficiently and professionally answering and directing incoming telephone calls, providing callers with appropriate information and greeting and assisting clients and others who come into the office.
  3. Organizing and performing general administrative work, including typing, check listing and reconciliation, filing, meeting arrangement, mail processing, photocopying, errands and other tasks as assigned.
  4. Maintaining files of minutes, reports, correspondence and provide organization of office area.
  5. Assisting facilities staff in keeping reception area, shared space and conference areas, etc. neat and clean.
  6. Maintaining adequate level of office supplies for office.
  7. Maintaining and updating database mailing lists and housing vacancy list.
  8. Providing clerical support for Director of SOAR Refugee Resettlement and other staff as assigned.
  9. Participating fully and professionally in staff trainings and meetings.
  10. Coordinating SOAR volunteers including assisting in program planning and administration, recruitment, screening and placement, orientation and training, supervision, motivation and recognition, and evaluation.
  11. Complete monthly check, debit cards, petty cash, volunteer and donation reports.
  12. Other duties as assigned.

QUALIFICATIONS

Ability to work within the mission, vision and ethics of EMO, and maintain an understanding of the services provided by the programs and projects of EMO.

KNOWLEDGE: Bilingual communication skills required – read, write and speak English and Spanish or Russian; Must be able to operate telephone switch board system; Must be proficient in Microsoft Word, Excel and Outlook; Knowledge of check reconciliation procedures.

SKILLS: Excellent oral, written and interpersonal skills with the ability to listen to and affirm people from a wide variety of backgrounds and circumstances; especially to treat all individuals with respect and dignity; Ability to accurately follow instructions; High-level organization and prioritization skills and ability to maintain a calm, professional demeanor.

EFFORT: Must be able to occasionally lift items of approximately 25 lbs.

WORKING CONDITIONS: Ability to work in a respectful manner with people of diverse ethnicity, socio-economic circumstances, religion, culture and sexual orientation; High tolerance for ambiguity and change.

EQUAL OPPORTUNITY EMPLOYER

Ecumenical Ministries of Oregon is an equal opportunity employer and, as such, considers individuals for employment according to their abilities and performance. People of color, women, LGBTQ individuals, and people living with HIV are encouraged to apply.

Employment decisions are made without regard to race, age, religion, color, sex, national origin, sexual orientation, gender identity, physical or mental disability, marital or veteran status, or any other classification protected by law. All employment requirements mandated by state and federal regulations will be observed.

Job Type: Full Time
Job Location: Sponsors Organized to Assist Refugees

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